6183

Adoption Date: 4/4/2006, Revised: 3/20/2007; Revised: 05/07/2013, 12/20/16
6000 - PERSONNEL

1-PERSONNEL
6183 CONFERENCE/TRAVEL EXPENSE REIMBURSEMENT

All conferences and related travel must have a completed Travel Conference Request Form on file which has been approved by the appropriate supervisor. The Superintendent/designee approves all Travel Conference Requests. Travel Conference Request Forms are only to be used by District employees.

Expenses for overnight travel will not exceed the United States General Services Administration per diem rates which can be found at http://www.gsa.gov/portal/content/104877 unless authorized in advance by the Board of Education.

New York State sales taxes for lodging cannot be reimbursed. A Sales Tax-Exempt Form can be obtained prior to travel for hotel accommodations. The district will reimburse employees or individuals for district authorized expenses where it is not practical to issue a school district purchase order to demonstrate the purchase is for a tax exempt school district. Typically, these reimbursements would include sales tax on meal purchases or small, infrequent purchases from local vendors where it is not practical to issue a purchase order or where the vendor would accept a sales tax exemption. Determination of when to allow these exceptions will be made by the business office.

Original receipts are required when submitting for parking and tolls, however "EZ Pass" statements may be substituted with the appropriate charges highlighted.

The Board of Education will review a report on all district travel annually.

Policy Cross References:
» 2320 - ATTENDANCE BY BOARD MEMBERS AT CONFERENCES, CONVENTIONS AND WORKSHOPS
» 5323 - Reimbursement for Meals/Refreshments
» 6180 - PROFESSIONAL GROWTH/STAFF DEVELOPMENT


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