5415

Adoption Date: 4/25/2006
5000 - NON-INSTRUCTIONAL/BUSINESS OPERATIONS

PURCHASING
5415 PURCHASING FOOD AND REFRESHMENTS

In the course of business activity in the school district, there are occasions when it is appropriate to have food and/or refreshments. These conditions occur when the expectation is to conduct a meeting that works through a normally expected meal or break period; when a meeting is scheduled for a period of two or more consecutive hours; and when it is to the district’s advantage to keep meeting attendees engaged in the meeting with minimal interruption. In all cases, however, authorization must be provided prior to purchasing food and/or refreshments. Authorization information must include the meeting/event, the scheduled time period, the requested food/refreshment details, the number of meeting attendees, and the meeting coordinator. In addition, evidence of attendance must be completed for each approved meeting and forwarded to the Business Office.

Authorized purchases of food and/or refreshments must follow all applicable regulations for district purchasing.


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