3310

Adoption Date: 10/22/1974, Revised: 12/4/2012; 6/20/00; 1/20/04; 3/20/07; 6/19/07; 9/18/07; 2/28/17
3000 - COMMUNITY RELATIONS

DISTRICT RECORDS
3310 PUBLIC ACCESS TO RECORDS

3310 PUBLIC ACCESS TO RECORDS

Access to records of the District shall be consistent with the rules and regulations established by the State Committee on Open Government and shall comply with all the requirements of the New York State Public Officers Law Section 87, also referred to as the “Freedom of Information Act” or “FOIL”.

A Records Access Officer shall be designated by the Superintendent, subject to the approval of the Board of Education, who shall have the duty of coordinating the School District's response to public request for access to records. The Records Access Officer is the Assistant Superintendent for Human Resources.

Regulations and procedures pertaining to accessing District records shall be as indicated in the School District Administrative Manual and shall be consistent with the law and its corresponding regulations and requirements.

Requests for Records via E-mail

If the District has the capability to retrieve electronic records, it must provide such records electronically upon request. The District shall accept requests for records submitted in the form of electronic mail and respond to such requests by electronic mail using the forms supplied by the District. This information shall be posted on the District website, clearly designating the e-mail address for purposes of receiving requests for records via this format.

When the District maintains requested records electronically, the response shall inform the requester that the records are accessible via the internet and in printed form either on paper or other information storage medium.

The District shall respond to a request within five (5) business days of the receipt of a request, as required by law. This initial response shall indicate whether the records are available and the amount of time required to compile the requested records in accordance with the law. Should all or part of the request need to be denied, the District shall respond in the manner set forth by the rules and regulations stipulated by the Committee on Open Government.

Policy References: Education Law Section 2116 Public Officers Law Sections 87 and 89 21 New York Code of Rules and Regulations (NYCRR) Parts 1401 and 9760

Adoption Date: 7/19/1994, Revised: 6/20/2000; 2/28/17

Policy References:
Education Law Section 2116
Public Officers Law Sections 87 and 89
21 New York Code of Rules and Regulations (NYCRR) Parts 1401 and 9760


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